A list of possible expenses when planning an exhibition

Below is a list of expenses that may be incurred when planning an exhibition. This should be considered against any possible sources of income that may arise should the event be successful, such as sales of work, sales of
catalogues, sales of drinks or funds raised from sponsorship grants or fund raising events for example.
 
Rent/rates
Electricity/heating
Building insurance

Publicity;
Invitation cards
Posters
Catalogues
Photography
Listings in newspapers/magazines
Framing/mounting
Transport/packaging of work.

Private view:
Wine/beer, non-alcoholic drinks
Food
Glass hire/breakages

Hanging/presentation tools
screws/plugs/level etc

Insurance of work

Miscellaneous:
phone calls,photocopying,
stationary,travel
Help/assisstance
Documentation

Contingency:
Be prepared for unseen costs that arise and allow a reasonable contingency of maybe 10% of the total cost.